Archive for the 'Public Participation' Category

Involve Looking for Participation Case Studies

Via the Public Decisions blog (co-organizer of the Including the Excluded online conference we’ll be attending), I just found out about a new research effort by Involve, a UK-based not-for-profit offering public participation consulting and services: Quantifying the Value of Engagement: A call for case studies

Dear Colleague,

Involve are embarking on an ambitious project with Consumer Focus England, we are seeking to develop an equation for identifying costs and benefits associated with public engagement structures and processes. The proposed equation will be a practical tool, aimed at public sector workers who wish to make the case for effective engagement by exploring and quantifying the costs and benefits. It will also help authorities, civil society and the public to identify when public engagement is an effective use of public money. We need to work with public sector organisations to test our equation, in order to ensure it is useful and that it is able to be applied in a variety of circumstances.

[...]

Specifically we are looking for case studies which:
  • Can demonstrate some tangible improvements in service outcomes as a result of the engagement, for example reduced crime levels, improved health outcomes, lowered bureaucratic requirements, or more targeted spending.
  • Have some understanding of the costs and benefits of the exercise
  • Includes some element of engaging with members of the public
  • Occurred within the last twelve months

We are also interested in looking at examples which engaged people in issues around cuts in expenditure.

I look forward to their findings. In the spirit of moving this entire field forward, please make sure to make your cold, hard ROI data available.

Ten Things to Monitor As Agencies Invite Input On Open Government Plans

Now that a whole lot of agency.gov/open websites are live and many agencies have indeed set up a ”mechanism for the public to [...] [p]rovide input on the agency’s Open Government Plan” it’s time to figure out what to watch out for over the coming weeks and months in order to evaluate the success of these initiatives.

As I noted back in January, my hope is that these new projects will address and improve upon three key issues that we saw during last year’s Open Government Dialogue (namely, lack of convener involvement, insufficient moderation, herding).

All in all, I’ll keep an eye on the following (in no particular order):

  1. Expectation management: Is the agency clear about the scope of their participation initiative and their promise to the public? Do participants know what impact they can reasonably expect and when?
  2. Community ground rules: Every agency should have these “rules of engagement” in place and be ready to enforce them if needed. Bonus points for friendly, easy-to-understand language!
  3. Level of convener involvement/participation: Does the agency become actively engaged in the discussions?
  4. Quality of moderation: Will the agency manage to keep discussions on topic and moderate distractions in a fair but timely manner?
  5. Quantity of participation over time: How many participants will sign up? How much content will they produce? (luckily, IdeaScale exposes a few basic metrics in real time, such as number of ideas, comments, votes and registered users)
  6. Outreach and diversity of participants: Does the agency manage to attract a broad range of participants from various backgrounds? Or do usual suspects dominate the discussions?
  7. Conclusion and impact: This one will be especially interesting as there doesn’t seem to be an end date defined for any of these initiatives. In case of ongoing participation programs, does the agency at least share interim results? Looks like this effort is scheduled to go through March 19, 2010.
  8. Tech support: Does the agency address technical support questions and resolve any issues in a timely manner?
  9. Project communications: Does the agency offer ways for participants to stay in the loop (or get up to speed quickly) with regard to current state of the discussion, frequently asked questions, highlights, interim results, next steps etc.?
  10. Mood: Overall, how happy is everyone with the process? What’s the energy level? Are things productive? Etc.

What else should be on the radar? Sound off in the comments.

Open Government Needs Public Participation Calendars

Over at Sunlight Labs, they have some design suggestions today around how federal agencies should approach their new /open website sections with regard to data.

Here’s the comment I just left (pretty much the same point I made on the OSTP blog a few weeks ago when they were seeking input on an Open Government Dashboard):

In addition to exposing the list of available data sets, agencies should publish — at the very minimum — a calendar of ongoing as well as upcoming consultations or any other participation initiatives they offer.

This would be a first step towards tracking the scope and quality of agencies’ public participation efforts.

Obviously, it would also make it easier for citizens to find the participation opportunities they are most interested in.

A lot of thought leaders in the area of public participation have freely and generously shared their advice over the past year, and agencies should draw on this knowledge as they continue to become more participatory.  The key success factors to meaningful, effective participation aren’t a secret, and over time I’m sure we’ll see smart solutions for consistently tracking, measuring and evaluating public participation efforts at all levels of government.

However, the very first step towards this goal is to simply give people (citizens, researchers and other participation evangelists) an easy way to find out about upcoming participation opportunities.

And who knows, making this information available may pave the way for other, more fancy ideas in this area.

2010 Global Forum on Modern Direct Democracy: August 1-4, 2010 in San Francisco, CA

Just came across a reference to this little gem of a conference right in our backyard:

2010 Global Forum on Modern Direct Democracy and U.S. Conference on Initiative and Referendum
“constitution making and direct democracy”
Saturday, July 31 through Wednesday, Aug. 4, 2010
From the brochure (PDF, 588KB):
Dear Fellow Global Citizen,
We invite you to what we expect to be a groundbreaking conference in the heart of a city known for earthquakes – political, cultural and geological.
Welcome to the 2010 Global Forum on Modern Direct Democracy, a five-day international event that includes the two-day U.S. Conference on Initiative and Referendum, a first-of-its kind national meeting.
Around the world, direct democracy provides an avenue for citizens to adopt new constitutions – or amend their old ones. At the same time, those constitutions govern direct democracy.
In 2010, Californians are expected to vote on ballot initiatives that would permit them to call a special convention to rewrite the constitution of the U.S.’s largest state. If approved by voters, it would be only the third such convention in California’s history – and the first since 1879. Among the parts of the constitution likely to see change: the rules that govern direct democracy.  In San Francisco, exactly a century after a local lawyer was elected governor and quickly convinced Californians to adopt the most robust direct democracy in the Americas, we meet to answer two questions. What are the best ways to use direct democracy for the making and remaking of constitutions? And what systems and structures of direct democracy belong in those constitutions?
In San Francisco, where the Golden Gate Bridge marks the intersection of the continent and the ocean, academics, journalists and political leaders will gather to discuss another intersection: that between constitutions and direct democracy. The 2010 Global Forum on Modern Direct Democracy — the third global forum after Aarau/Switzerland 2008 and Seoul/South Korea 2009 — seeks to reflect on the factors that have limited the growth of direct democracy in North America (and indeed, in so many places around the world) to states, provinces and local governments. What paths exist to build direct democracy into federal constitutions around the globe? For an introduction and overview on the Global Forum process please download our new book “Global Citizens in Charge” at iri-europe.org.
Among other things, the program includes a public event/dinner on digital direct democracy (August 2).
The conference is organized by Initiative and Referendum Institute Europe, Korea Democracy Foundation, Center for Governmental Studies, and New America Foundation.

Crowdsourcing and Public Participation II

Richard Fahey has a detailed post up about an interesting crowdsourcing idea that has been proposed by the Conservative Party in the UK: £1m prize for citizen participation platform

Earlier this week the UK Conservative party promised to offer a £1m cash prize to a person or team that creates an online platform that can be used to solve “common problems”.

The prize – which the party says will be the largest offered by a British government in modern times – will be awarded for a platform in which citizens can post ideas in relation to government policy. The exact specifics of the platform have not been outlined, but it’s envisioned as a mesh between Fixmystreet,  Facebook, Spigit, IdeaScale and MixedInk.

The platform will need to be able to sift through millions of online comments and highlight the most sensible suggestions from those with experience of the area in question. Most current idea generation platforms use digg-like voting mechanisms as a means of highlighting the most popular suggestions. The £1million prize is on offer to anyone who can devise a more sophisticated way of sifting through suggestions and weighting relevant ideas in an appropriate manner.

According to the press release (quoted on the IdealGovernment from an email), the end goal here is to create a citizen participation platform that enables the soon-to-be-elected new UK government to — among other things — “tap into the wisdom of crowds to resolve difficult policy challenges”.

The press release mentions a number of examples where some kind of online collaboration among citizens could be quite useful (e.g. identifying wasteful government spending, co-creating government how-to information or mapping out traffic routes around road construction sites). But it also goes into the area of public participation.

My comment on Richard’s blog makes for a nice follow-up to my previous attempt at comparing crowdsourcing and public participation, which is why I re-post it here:

Great post, thanks for the detailed write-up!
In the original email from MP Hunt (as quoted in the IdealGovernment post), he describes what they have in mind as “an online platform that enables us to tap into the wisdom of crowds to resolve difficult policy challenges. In government, we will use this platform to publish all Green Papers, and open up the entire policy making process to the public.” The press release goes on to state that using this platform the public would be able to “collaborate to improve government policy.”
Policy making ultimately means having to deal with difficult trade-offs and making tough choices. Contrary to the previous commenters, I’d argue that it remains a huge challenge to meaningfully engage citizens in this process, particularly online.
While the crowdsourcing initiatives that are often mentioned in this context (e.g. FixMyStreet, the Netflix Prize, the Next Stop Design contest etc.) may vary in terms of problem complexity and a few other aspects, they seem to share — to some degree, at least — a number of key characteristics:
* Nice-to have (non-critical projects, ok to cancel at any time)
* Not very time-bound
* Objective evaluation criteria or success metrics
* No concept of “stakeholders”
* No need for representativeness or inclusion (the requirement to have all stakeholders at the table)
* No need for consensus seeking/building among stakeholders/participants
* No need for deliberation
Unfortunately, public participation (engaging citizens in decision making) is almost never lucky enough to rely on conditions as easy as these.
There are a number of online tools out there that seem to support the process needs of public participation fairly well. However, they still tend to require a high degree of human moderation and facilitation (in essence, exception handling), which makes them really hard to scale. That, in my view, is the real challenge that a “citizen participation platform” contest might help address.

Great post, thanks for the detailed write-up!

In the original email from MP Hunt (as quoted in the IdealGovernment post), he describes what they have in mind as “an online platform that enables us to tap into the wisdom of crowds to resolve difficult policy challenges. In government, we will use this platform to publish all Green Papers, and open up the entire policy making process to the public.” The press release goes on to state that using this platform the public would be able to “collaborate to improve government policy.”

Policy making ultimately means having to deal with difficult trade-offs and making tough choices. Contrary to the previous commenters, I’d argue that it remains a huge challenge to meaningfully engage citizens in this process, particularly online.

While the crowdsourcing initiatives that are often mentioned in this context (e.g. FixMyStreet, the Netflix Prize, the Next Stop Design contest etc.) may vary in terms of problem complexity and a few other aspects, they seem to share — to some degree, at least — a number of key characteristics:

  • Nice-to have (non-critical projects, ok to cancel at any time)
  • Not very time-bound
  • Objective evaluation criteria or success metrics
  • No concept of “stakeholders”
  • No need for representativeness or inclusion (the requirement to have all stakeholders at the table)
  • No need for consensus seeking/building among stakeholders/participants
  • No need for deliberation

Unfortunately, public participation (engaging citizens in decision making) is almost never lucky enough to rely on conditions as easy as these.

There are a number of online tools out there that seem to support the process needs of public participation fairly well. However, they still tend to require a high degree of human moderation and facilitation (in essence, exception handling), which makes them really hard to scale. That, in my view, is the real challenge that a “citizen participation platform” contest might help address.

Just to state the obvious, here’s how an average policy issue at the local level, such as a broken city budget or a contested urban planning project, might differ from the conditions outlined above — further indication that crowdsourcing as we know it may not easily apply to public participation (or at least not in the straightforward ways that many seem to suggest all too eagerly):

  • Critical issue (high impact and real consequences, decisions can’t be avoided)
  • Critical timeline (internal/external dependencies, decisions can’t be postponed beyond a certain point)
  • Often very subjective and/or conflicting evaluation criteria based on personal values and preferences (just to agree on the same success metrics or a formula for evaluating policy proposals and ideas may be a challenge of its own)
  • Stakeholders (failure to involve the right people at the right time can seriously derail the overall process)
  • Inclusion is key (failing to bring all major parties to the table can pose serious risks to the overall process)
  • To achieve some degree of consensus is often desirable or needed (that means a lot of synthesizing and integrating of differing viewpoints and opinions is necessary, an often slow and painful process that requires good process design and skilled facilitation)
  • Deliberation (required as one preferred method of allowing larger groups to work through a decision-making process)

This is just a quick list of differentiators I came up with on the fly; there may be more, of course.

At this point in time, I think it’s fair to say that a lot of work remains to be done before we see technology that can handle these requirements. Running a contest that might help improve our understanding of the challenges and how they might be solved (while producing some open source software along the way) maybe isn’t a bad idea at all. Definitely worth watching!

Participation And the Open Government Directive

Being eagerly awaited by many in the field, the Open Government Directive was released this morning: Open Government Directive (PDF, 84 KB)

Here’s a summary of snippets that deal with participation and engagement:

Participation allows members of the public to contribute ideas and expertise so that their government can make policies with the benefit of information that is widely dispersed in society.

[...]

3. Components of the plan

[...]

b. Participation: To create more informed and effective policies, the Federal Government should promote opportunities for the public to participate throughout the decision-making process.  Your agency’s Open Government Plan should explain in detail how your agency will improve participation, including steps your agency will take to revise its current practices to increase opportunities for public participation in and feedback on the agency’s core mission activities.  The specific details should include proposed changes to internal management and administrative policies to improve participation.

i. The Plan should include descriptions of and links to appropriate websites where the public can engage in existing participatory processes of your agency.

ii. The Plan should include proposals for new feedback mechanisms, including innovative tools and practices that create new and easier methods for public engagement.

[...]
e) Public and Agency Involvement: Your agency’s Open Government Plan should include, but not be limited to, the requirements set forth in this attachment.  Extensive public and employee engagement should take place during the formation of this plan, which should lead to the incorporation of relevant and useful ideas developed in that dialogue.  Public engagement should continue to be part of your agency’s periodic review and modification of its plan.  Your agency should respond to public feedback on a regular basis.

3. Components of the plan

b. Participation:  To create more informed and effective policies, the Federal
Government should promote opportunities for the public to participate
throughout the decision-making process.  Your agency’s Open Government
Plan should explain in detail how your agency will improve participation,
including steps your agency will take to revise its current practices to increase
opportunities for public participation in and feedback on the agency’s core
mission activities.  The specific details should include proposed changes to
internal management and administrative policies to improve participation.
i. The Plan should include descriptions of and links to appropriate
websites where the public can engage in existing participatory
processes of your agency.
ii. The Plan should include proposals for new feedback mechanisms,
including innovative tools and practices that create new and easier
methods for public engagement.
For what it’s worth, here’s how many times the key terms are mentioned in the Directive: transparency (21x), collaboration (16x), participation (14x) and engagement (3x).
Here’s the timeline:
  • Within 45 days: establish a working group that focuses on transparency, accountability, participation, and collaboration within the Federal Government. …
  • Within 60 days: create an Open Government Dashboard on www.whitehouse.gov/open.  The Open Government Dashboard (to include each agency’s Open Government Plan, aggregate statistics and visualizations)
  • Within 120 days: each agency shall develop and publish on its Open Government Webpage an Open Government Plan that will describe how it will improve transparency and integrate public participation and collaboration into its activities.
It’ll be up to the agencies to describe in more detail how they plan to embed public participation in their work.